Insurance Development Forum Job Opportunity: Assistant to the Secretary General

Insurance Development Forum Job Opportunity: Assistant to the Secretary General 

Location: London, United Kingdom

Reporting to: IDF Secretary General

Job Purpose/Aim: The role will be responsible for assisting the Secretary General to ensure the efficient running of the Secretariat, guaranteeing a proficient service is provided to the Steering Committee (SteerCo), Operating Committee (OpCo) and Working Groups.

Salary: Depending on experience. 

Hours: Full-time. 

Deadline for application: 1st October, 2021 

This is an excellent opportunity to join the growing and influential Insurance Development Forum (IDF) in a role supporting the Secretary General. 

 

About the IDF

The IDF is an industry-led public-private partnership supporting the growth and development of insurance-related resources and capabilities to help achieve the objectives of the Sustainable Development Goals (SDGs) and U.N. Global 2030 Agenda. 

It was first announced at the United Nations Conference of the Parties (COP21) Paris Climate summit in 2015 and then formally launched by leaders of the insurance industry, United Nations and the World Bank in 2016.

The IDF aims to optimise and extend the use of insurance and its related risk management capabilities to build greater resilience and protection for people, communities, businesses, and public institutions that are vulnerable to climate risks and other natural disasters and their associated economic shocks. 

These objectives are aligned with the G7 and G20 InsuResilience Vision 2025 to provide insurance protection for 500 million people in developing countries affected by climate change and disaster shocks.

The IDF is governed by a four-tiered decision-making structure consisting of a Steering Committee (SteerCo), Operating Committee (OpCo), Secretariat and Working Groups.

Under the guidance of the high-level IDF SteerCo of leaders from the insurance industry and public sector organisations, the IDF’s implementation efforts are led and directed by the IDF OpCo comprising senior executives and officers from the insurance industry, public sector institutions, NGOs and academia, supported and managed by the IDF Secretary General.

The OpCo creates and oversees IDF Working Groups / Sub-Groups to undertake specific objectives, which are supported by the IDF Secretariat in accordance with the annual strategy, budget and work programs approved by the SteerCo.

The Secretariat drives and supports the day-to-day activities and requirements of the IDF, including those of the Chair of the SteerCo, the SteerCo, the OpCo, the Working Groups, wider stakeholders, and operational relationships. 

About the role

The Secretary General has an administrative and facilitating role and manages the Secretariat, forming the bridge between the SteerCo and the OpCo.

In this context, the IDF Secretariat is seeking to recruit an experienced professional to serve as Assistant to the Secretary General.

The position represents a chance to be part of a vibrant and very networked organization at the center of a successful public-private partnership. 

It is an exciting and integral role that requires a skilled, enthusiastic and highly motivated individual to provide high calibre support to the Secretary General and broader IDF community. 

This particular role provides a rare opportunity to work with senior level executives from the Insurance industry and public sector.

Interested applicants will require:

• Strong organisational skills
• The ability to deal with several matters at once
• A clear communication style (written and oral)
• Attention to detail
• The ability to work effectively with representatives of partner institutions and willingness to undertake a variety of tasks as required.

Key Responsibilities

• Managing the Secretary General’s schedule by effectively prioritising and organising meetings, commissioning relevant briefings and providing general organisational support
• Providing administrative and organisational support across activities such as SteerCo and OpCo meetings
• Preparing meeting agendas, action logs, minutes and following up on post-meeting actions
• Drafting generic Board/Committee meeting papers and briefs
• Liaising with and briefing presenters prior to the meetings
• Liaising with SteerCo, OpCo and Working Group members
• Assisting with the preparation and distribution of meeting packs
• Dealing with document execution requests and maintenance of internal records
• Coordinating IDF communication programmes, including maintenance of IDF website
• Acting as the main contact within Secretariat for a number of entities, including communications and event agencies and answering general queries directed to the Secretariat 
• Working collaboratively with other Secretarial members as and when required and providing general administrative support to the team
• Coordinating the IDF Annual Report
• Supporting budget preparation processes
• Supporting the organization of IDF roundtable events and meetings

Knowledge Skills and Experience

• Corporate or public sector secretariat experience essential
•  Board/Committee meeting management and minute taking experience required
•  Experience with communications and marketing work is highly desired
• High-level of attention to detail and accuracy
• Excellent organization skills
• Proactive and able exercise initiative
• Ability to prioritise workload and remain calm under pressure
• Discretion and professionalism
• Excellent interpersonal skills and the ability to work effectively with others
• Good written and oral communication skills
• Good ability to manage and analyse information
• Excellent written and verbal skills in English and highly desirable French and/or German
• At least 5 years’ experience in project management in an international context

This position will require some travel depending on the evolution of international travel conditions.

The successful candidate will need to be a team player, be able to prioritise a busy workload and remain calm and reliable under pressure.

If you enjoy varied and meaningful tasks as well as working with a broad range of stakeholders, this role may be for you.

Interested applicants should send their CV and cover letter to info@insdevforum.org by 1st October, 2021.